Data and Administrative Coordinator Opening

June 6, 2018

We’re expanding our team to reach more young people in Miami! Check out our opening for a data/administrative coordinator below and get your application in today.

COORDINATOR POSITION: Salary is $32,000 annualized with personal healthcare provided

APPLICATION DEADLINE: Applications will be accepted on a rolling basis with priority given to those submitted by June 20.


Engage Miami is seeking a full-time, seasonal Data and Administrative Coordinator to oversee quality control and compliance of our voter registration drive and get out the vote program for the 2018 election and lead an organized, consistent, and high-quality process for data.

Position Requirements

Form processing: All voter registration forms are processed and submitted in a timely and highly organized fashion. You conduct visual inspections of form accuracy and keep accurate records of forms and submissions.

Manage daily quality control system entries and uploads: Voter registration forms are uploaded into our quality control software daily. Your process is highly streamlined so that the strict deadline is always met and hardly ever frantic.

Maintain high caliber data collection: Our systems ensure that our voter registration drive and get out the vote program are accurately registering voters and maintaining the highest standards of integrity, form completion, and data quality. Any cause for concern (including repeat mistakes by organizers) is investigated and documented, and all records are properly uploaded into our quality control software, and stored securely.

Coordinate other members of the team to help as needed: When form collection gets busy, you know how to delegate tasks to make sure everything gets done. You work closely with organizers to ensure timely delivery and transfer of forms.
Provide operational support for the organization: Make sure that the team has what they need to do their jobs well, including functional office space, internal systems, equipment and supplies

Be an all-hands-on-deck teammate: Sometimes when form collection is slow or there is a gigantic community event the organizing team will need other team members to pitch in and help register voters or event support. You’re comfortable with and excited to sometimes be out in the field having face-to-face conversations with young people and helping with what might be needed.
Provide regular feedback to organizers: You are in constant contact with the Organizing Team about form quality to ensure that Engage Miami maintains the highest standard possible.

A reliable and personal car is required for this position’s duties

What We’re Looking For

Highly organized (seriously) self-starter who shows serious initiative, with an ability to effectively manage and fully own projects with many moving parts to produce high-quality results in a timely manner with 100% follow-through. You have excellent planning, prioritization and time management skills, and demonstrate an ability to think several steps ahead to anticipate and prepare for challenges. You probably read productivity blogs for fun and are constantly thinking about efficiency.

Deep commitment to Engage Miami’s mission and to advancing diversity, equity, and inclusion through and within our organization. A determination to engage young people in tackling the issues facing our generation, including economic and racial justice, climate change, and voting rights and voting access. A serious passion for increasing young people’s participation in our democracy—especially our elections—is an absolute must.

Demonstrated skill and experience in managing details. You know your way around a spreadsheet, you notice patterns quickly, and just as quickly develop strategies to improve. You are able to manage all aspects of the data collection and storage process without losing track of any pieces. Spreadsheets are nothing new to you.

Work style that is flexible, respectful, collaborative and nimble; brings a commitment to maintaining a supportive, empowering culture. Positive and solutions-oriented—we need people who can celebrate the great things we have, spot where we can improve, and come up with specific ways to make those changes happen. You also don’t mind one day being very routine and detail oriented and the next day being out on campus (maybe in costume) helping young people get fired up about voting.

Positive and solutions-oriented—we need people who can see celebrate the great things we have, see the places we can improve, and come up with specific ways to help make those changes happen.

Position Details

This is a full-time, seasonal position reporting to the Executive Director. It starts ASAP and will continue until the general election in November of 2018.

Salary: $32,000 annualized.

Benefits: Personal health insurance is provided. Paid time off contingent upon length of employment.

The ideal candidate for this position will be able to coordinate and manage a quality control team expected to grow in the early fall. We care most about your desire to do the work. The same goes for formal educational experience-if you don’t have it, no big deal.

We encourage you to submit your application if this job excites you! We are an equal opportunity employer and welcome applications from all. We strongly encourage women, people of color, people with disabilities, immigrants, and members of the LGBTQ community to apply.


Email us at info@engage.miami with the subject line of “Data Coordinator Posting” and attach a single PDF that includes your resume, three references and a cover letter that addresses why you want to do this job in particular at Engage and how you found out about the position.